Administrative Specialist
PetConnect Rescue
Job Description
We are seeking a part-time Administrative Specialist to help keep our operations organized and running smoothly. This is a great role for someone who enjoys variety, is highly detail-oriented, and wants their administrative skills to support lifesaving animal rescue work.
The Administrative Specialist will provide flexible administrative and operational support across several areas of the organization and will vary from week to week based on organizational needs in the following areas:
- Database Management and Reporting
- Fundraising and Event Support
- Program Support and Reporting
- Communications Support
- General Operations Support
Typical tasks may include:
- Entering and maintaining accurate contact and donation records in the organization’s donor and constituent database
- Supporting donor stewardship with timely and accurate donor acknowledgements
- Retrieving and compiling data from various online platforms, reporting portals, and software systems and creating clear, accurate reports
- Supporting events through preparation, promotion and followup activities
- Assisting with general organization and maintenance of areas within PetConnect’s Google Workspace and tracking systems in support of functions such as grants and compliance
Who You Are
You enjoy bringing order to busy systems and helping a mission-driven team stay focused and on track. You are flexible, dependable, and proactive in solving problems, while also knowing when to ask thoughtful questions. You are comfortable balancing multiple priorities, meeting deadlines, and working independently. With strong administrative and communication skills, you take pride in producing high-quality work that supports and advances the mission of animal rescue.
Qualifications
- Two or more years of administrative support experience, preferably within a nonprofit, animal welfare, or mission-driven organization.
- Experience working with donor databases, CRM systems, or constituent management platforms.
- Proficiency with Microsoft Office Suite, particularly Excel and Word, and Google Workspace.
- Experience with email marketing platforms, online reporting systems, and fundraising software preferred.
- Strong organizational, multitasking, and time management skills.
- Positive, service-oriented attitude and strong interpersonal skills.
- High level of accuracy and attention to detail.
Working Conditions
This is a part-time (15-20 hours/week), fully remote position, for a candidate based in Maryland or Virginia (greater DC metro area), as you will need to be able to participate in occasional in-person meetings and events in the region. Must be willing to work occasional evenings and/or weekends.
EEO Statement
PetConnect Rescue is committed to a racially just, equitable, and inclusive workplace and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, gender, sexual orientation, gender identity or expression, marital status, or any other characteristic protected by law. We prohibit discrimination and harassment of any type in our governance, programs, and activities, and believe that a diverse team strengthens our ability to serve our community and advance our mission to improve the lives of animals.
We welcome individuals who share our commitment to animal welfare and who will contribute positively to a collaborative, compassionate, and inclusive culture.
Compensation
$23-26 per hour, based on candidate’s level of experience.
How To Apply
Please fill out our application form - https://forms.gle/eRdk3cgd7dYtvtwh7
This is a part time job
Contact Information
Job Contact Details
Closing Date: Monday, August 31, 2026
Posting Date:
Closing Date:
