Administrative Assistant

Lake Oconee Humane Society

Job Description

The Administrative Assistant is responsible for supporting the executive director and staff to promote the lifesaving mission of LOHS. The role involves a wide range of tasks including, but not limited to, volunteer management, coordinating maintenance and service providers, managing databases and record keeping programs and additional duties in accordance with LOHS mission, goals, and philosophy. The ideal candidate will be passionate about animal welfare, have strong communication skills, and a creative mind. Must be able to work in a dynamic, high- energy, team-oriented environment. Must be culturally competent with the ability to have good judgement and tact and enjoy working with a diverse variety of individuals and groups.

Duties & Responsibilities:
• High level of confidentiality with respect to the preparation and maintenance of confidential material and other matters.
• Provide administrative support to the ED including correspondence, scheduling meetings, preparation of meeting materials, follow-up communications.
• Assist with the front desk answering phones, helping the public, and supporting the volunteers.
• Monitor and respond to administrative email and general LOHS email accounts.
• Manage office supplies and maintain an organized, clean space.
• Manage volunteers ensuring all open shifts are filled.
• Assist perspective, new, and current volunteers with questions and concerns in a friendly and professional manner.
• Assist with maintaining volunteer, animal intake and care, and shelter medicine databases.
• Maintain a professional and friendly environment when interacting with the public, volunteers, and staff.
• Assist the Board Treasurer and ED with preparation and reconciliation of financial reports, money handling for services and donations.
• Other duties as assigned.

Qualifications:
• 2 years’ experience in an administrative or animal welfare position.
• High school diploma or GED.
• Strong written and verbal communications skills.
• Understanding of the role of volunteerism in a nonprofit setting.
• Proficiency in MS Word, Excel, PowerPoint and Canva.
• Working knowledge of volunteer management database.

Physical Requirements:
• Must be at least 18 years of age.
• Must be able to stand, walk, bend, and stoop frequently.
• Must be able to perform prolonged strenuous physical activity including lifting and carrying objects weighing up to 50 pounds with reasonable accommodations.
• Must be able to work outside in a variety of weather conditions.
• Must be able to work in a high noise level area.
• Requires humane handling of animals and the safe handling of cleaning supplies, chemicals, and equipment in compliance with safety rules and in accordance with SDS rules.
• Flexible schedule to include nights, weekends, and holidays as needed.

LOHS is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

This is a full time job