Canine Medical Coordinator

Animal Refuge League of Greater Portland

Job Description

Under the supervision of the Canine Management Team, the Canine Medical Coordinator will support, coordinate, and manage the medical histories and database records for the direct animal departments with a focus on Canine. The primary function of this role is to ensure that these animals are moving through the veterinary system in a timely manner, that medical tasks are being completed on time, and that records are reconciled and up to date.

DAILY RESPONSIBILITIES:
• Conducting visual assessments on dogs and alert Clinic Team of any concerns
• Record reconciliation with data in our electronic records system
• Scheduling animals to be seen by the vet team and assisting with these exams
• Scheduling animals’ surgeries
• Entering notes from exams and surgery
• Preparing dogs with medical needs for adoption by making summaries in their medical history and providing proper materials for their adoption folders
• Running basic diagnostic tests such as IDEXX Snap tests and sending samples to IDEXX or other outside labs
• Administer vaccines, anti-parasitic treatments, medications, and perform blood draws
• Ensure each animal has completed the medical processes necessary to be ready for adoption
• Coordinate medical care for pre- and post-adoption pets
• Perform basic animal care duties including, but not limited to, feeding, walking, and cleaning
• Clean and sanitize assigned areas including, but not limited to, kennels, cages, floors, walls, yards, testing and training areas, laundry, kitchen
• Other duties as assigned

REGULAR RESPONSIBILITIES:
• Train new staff
• Review and update training materials
• Continuing education (webinars, courses, reading, etc.)
• Assist Foster and Clinic Teams with data entry
• Help maintain an accurate inventory of medications, prescription foods, regular foods, enrichment items, etc. and alert management when items need to be ordered
• Assist with euthanasia procedures
• Thoroughly and accurately adoption counsel (pair potential adopters with appropriate dogs and complete adoptions using our electronic records system)

EXPERIENCE, KNOWLEDGE, AND REQUIREMENTS:
• Required:
o At least one year’s experience of canine handling in a professional capacity
o At least one year as a veterinary technician or assistant in a clinical or shelter setting
o Fluent in veterinary medical terminology and abbreviations
o Fluent in canine vaccine and prevention protocols and basic canine medical conditions, veterinary best practices
o Proficient at conducting and interpreting fecal floats
o Proficient at sample collection and running diagnostic tests (IDEXX machines, IDEXX submissions)
o Proficient at drawing blood on canines and felines, as well as administering vaccines to both species
o Proficient in safe, Fear Free-approved handling of canines in a veterinary setting
o Comfortability with dogs of all sizes, breeds, and temperaments
o Familiarity with Microsoft suite, especially Microsoft Excel
o Ability to lift 50+ pounds
o Ability to work, without error, in a stressful and fast-paced environment
o Ability to lift, bend, twist, scoop, kneel, and groom
• Preferred:
o At least one year of animal shelter experience
o Experience assisting with animal euthanasia procedures

WORKING CONDITIONS:
• Work environment: Most work is performed in normal shelter setting; potential for exposure to zoonotic diseases, temperature variations, animal waste, hazardous chemicals, anesthetics, sharp objects, and potential hostile persons; potential for exposure to dangerous and fractious animals; exposure to high noise levels when in kennel area; potential for animal bites and scratches when handling animals.
• Physical activities: Potential for sitting for several hours at a time; climb stairs unassisted; potential for standing on feet and/or walking for 8 hours a day; driving a car; kneeling; walking dogs on leash; must be able to access a non-handicapped building.
• Schedule: Schedule will be determined based on the needs and priorities of the Canine Department. Weekends and holidays are required.

TO APPLY:

Please submit a cover letter outlining your qualifications and reasons for pursuing this position, as well as an up-to-date resume to jobs@arlgp.org with the subject line: Canine Medical Coordinator.

The ARLGP will review applications that meet the above submission requirements for the job posted. Due to the significant interest in our job openings, follow-up communication is limited to the candidates who meet the posted qualifications. If you have not been contacted within a month of application, you may assume that you have not been selected as a candidate. Due to the volume of interest in our positions, no calls please.

This is a full time job