Development Associate

Belleville Area Humane Society

Job Description

BAHS DEVELOPMENT ASSOCIATE DESCRIPTION

GENERAL SUMMARY: The Development Associate position will be responsible for supporting BAHS’s fundraising efforts through prospect development and research support, including tracking critical information related to potential donors and including management of the database, gift processing and tracking and special projects. This position provides administrative and office management support to the Development department.

SUPERVISOR: Development Manager

QUALIFICATIONS:
Degree in communications, marketing, donor management, or other data-heavy work. In some cases, sufficient experience may be accepted in place of a degree.
Comfortable handling dogs of all size and cats of all temperaments.

JOB SKILLS:
-Strong interpersonal and relationship-building skills.
-Excellent written and verbal communication abilities.
-Proficiency in donor management software (e.g., Salesforce, Neon, or similar CRM systems).
-Strong analytical and organizational skills, with attention to detail.
-Ability to handle sensitive information with confidentiality and professionalism.
-Highly organized, motivated, and detail-oriented.
-Able to work well in a team environment with the public, co-workers, and volunteers.
-Demonstrate emotional maturity and good judgment.
-Team player, able to work in a fast paced, multi-tasking environment.

REQUIREMENTS:
-Compassion for animals, comfortable working with and around animals in the shelter environment.
-Committed to the mission, values, and goals of the Belleville Area Humane Society
-Flexible and willing to help with jobs outside of this job description.
-Must be able to be on your feet for portions of the day and associate with large and small animals
-Allergies that are aggravated by animals or cleaning supplies may be a disqualification.
-Able to lift up to 50 pounds

RESPONSIBILITIES/DUTIES:
-Using advanced technical tools, including queries, dashboards, and reports, extract and prepare lists and exports of data related to prospect research, prospect management, and prospect data projects and priorities.
-Pulling lists, mail merging constituent bio data for event, appeal and department mailings and other requested lists by Executive Director or Development Manager.
-Prepare monthly reports for directors, the board, and sponsors.
-Create and implement a comprehensive donor acknowledgment process, including thank-you notes, reports.
-Daily scan and deposit checks remotely.
-Reconcile with bookkeeper monthly.
-Deduplicate files in the animal and donor database.
-Create and maintain an operational manual for gift entry and acknowledgement.
-Assemble informational packets for event and corporate solicitation meetings.
-Assist in preparing agendas, meeting notes, and other materials and departmental documentation as necessary.
-Send out event invitations, tracks RSVPs, updates all event spreadsheets and facilitates sponsorship and solicitation mailings and donor acknowledgements.
-Take minutes at event planning meetings and staff meetings.
-Coordinate volunteers for fundraising events.
-Support all fundraising events as requested.
-Other duties as assigned.

This job description reflects the assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. This job description does not establish a contract for employment. The Belleville Area Humane Society is an at-will employer.