Foster Coordinator

Seattle Humane

Job Description

FOSTER COORDINATOR-FT
Job Details
Job Location
Bellevue - Bellevue, WA
Position Type
Full Time
Education Level
None
Salary Range
$23.85 - $23.85 Hourly
Travel Percentage
None
Job Shift
Day
Job Category
Nonprofit - Social Services
Description
POSITION SUMMARY:

The foster program is responsible for placing eligible animals into foster homes and overseeing their care while in foster, impacting about 2500 animals each year. The role is comprised of administrative tasks and hands-on work with the animals. Foster Coordinators work with all species accepted into Seattle Humane (cats, dogs, and small animals), requiring a wide array of knowledge. This role also works with the public through coordination of our SPOT program. This is an expanding program with the goal of increasing the number of large dogs successfully placed into foster homes. Foster Coordinators value working with both people and animals and thrive in fast-paced environments. Emotional resiliency and ability to prioritize self-care are key to being effective in this role long-term.

KEY OR ESSENTIAL FUNCTIONS:

Operates as case manager for pets in foster
Facilitates veterinary appointments for foster pets, including administering medication or vaccines. Fills medications for foster pets as needed
Schedules all appointments, including surgery, for foster pets
Finds appropriate foster homes for pets with foster requested
Respond to community members who are seeking SPOT placement for their pet(s)
Gathers required information regarding animals’ history and behavior and makes determination about a pet’s suitability for SPOT program
Complete necessary administrative tasks for SPOT program families and pets
Coordinate foster placement and foster movement for pets during their time in the SPOT program.
Follows administrative and legal process for SPOT Program participation, return to owner, and surrender.
Complete return-to-owner paperwork and any discharge information for return-to-owner pets in the SPOT Program
Promotes pets for foster through using various forms of communications
Sends individual emails and communications to foster parents to coordinate care
Updates pet database with necessary medical and behavioral information
Prepares supplies for foster parents
Answers phones and emails promptly
Completes dog-dog introductions when necessary for dogs going to foster
Audits pet records to ensure foster pets are progressing as needed
Runs reports and follows up on tasks as needed
Provides hands-on training and verbal coaching of new skills to foster parents
Supports skill development by connecting foster parents with training opportunities
Triages pet emergencies and communicates to other teams as appropriate
Participates in pet population communications including rounds and meetings

SECONDARY FUNCTIONS:

Follows Seattle Humane Standard Operating Procedures and suggests changes as needed
Promotes and positive, supportive, and cooperative work environment based on mutual respect and open communication
Reports any health, behavior, safety, or security concerns to a supervisor in a timely manner
Attends department and full staff meetings as requested and participates with ideas and suggestions designed to improve shelter services program and working conditions
Performs opening and closing tasks for department
Provides on-campus bottle feeding to orphaned neonatal kittens who are awaiting foster pick up
Maintains appropriate files and records; Adheres to the files and records retention policy and procedures
Other duties as assigned

SUPERVISORY RESPONSIBILITY:

Staff: No staff supervision
Volunteers: Indirect supervision of all foster parents and Remote Foster Admin Volunteers. Direct supervision of Foster Support Volunteers and Onsite Foster Admin Volunteers.

COMMUNICATIONS/INTERPERSONAL CONTACT:

Daily communication with Foster Manager and direct team members
Daily close collaboration and communication with staff from Shelter Care, Behavior, Veterinary Services, Admissions, Adoptions, Volunteer Services and Marketing.
Constant communication with foster parents and volunteers that support the foster program.
Represents Seattle Humane in a professional manner.
Commits to valuing diversity and contributes to an inclusive working environment that is sensitive to other opinions, culture, and perspectives.

COMPLEXITY:

A high degree of independent judgment is required. The nature of the job will vary. Must be able to coordinate volunteers and remain focused on the program goals and objectives. A strong attention to detail and the ability to respond to unexpected questions, comments or requests from other divisions or the public is required. Must be able to maintain concentration on a task or series of tasks while dealing with frequent interruptions. Must be able to work well without direct supervision. The ability to motivate, negotiate and mediate is important when handling a variety of personalities and emotions. Coordinators who are open to learning, receiving feedback, and deepening their analysis of the complex systems present in animal welfare are desired.

Qualifications
KNOWLEDGE/EXPERIENCE/EDUCATION OR TRAINING:

Must have excellent communication and problem-solving skills
Must be able to write clearly and listen effectively
Must possess the organizational and planning skills to determine work priorities
Must be proficient in Word and Excel
Must be able to complete Mental First Aid Certification
Experience with Outlook email is preferred
Customer Service experience is preferred
At least one year employment at an animal shelter or related professional experience handling animals is preferred
Basic knowledge of animal health, behavior and nutrition
Experience with databases/ data entry is preferred

LICENSES/CERTIFICATIONS REQUIRED:

High school graduate or GED required

PHYSICAL/MENTAL REQUIREMENTS:

Ability to communicate clearly and concisely, both verbally and in writing
Comfortability with administering medications and injections
Solves problems and make decisions quickly
Possess good attention to detail
Produces accurate work despite frequent interruptions
Focuses on strategic goals and objectives and how they impact daily work
Is sensitive to other opinions, perspectives and cultures
Offers excellent customer service (internal and external)
Can have difficult conversations with staff and volunteers regarding placement and euthanasia in a sensitive manner
Comfortable in dealing with angry, confused, distraught and/or irrational people
Exhibits initiative and motivation in performing all duties
With or without accommodation has good senses of hearing, vision, and smell (to distinguish between various odors)
With or without accommodation stands for long periods of time and walks quickly
With or without accommodation can have good dexterity and reflexes especially when restraining or moving an animal
May lift and carry at least 50 pounds with or without accommodation; crouch and bend at the waist and kneel; must be able to control dogs up to 130 pounds when on a leash

WORKING CONDITIONS:

General office and animal shelter environment. When handling animals, there is a potential of animal bites, exposure to zoonotic diseases, animal dander and noise. Potential for working with angry or emotional customers. Involves entering and leaving work areas alone before sunrise and after sunset.

Equipment Used: Personal computer and printer, applicable software, office supplies, multi-lined telephone, copier, safety boots, hearing protection, eye protection, respirators, gloves, animal leashes, clothes washer and dryer, broom, mop, hoses and nozzle, sprayers, scrapers, squeegees and animal dryers.

Work Hours: Full-time non-exempt position. 40 hours per week scheduled as 4, 10-hour shifts. Schedule may vary depending on coverage by other department staff or holidays.

SEATTLE HUMANE CORE VALUES:

Candidate should be committed to Seattle Humane’s Core Values:

Compassion

Accessibility

Innovation

Responsibility

Teamwork

The Benefits:

At Seattle Humane, we believe in investing in our people, you'll receive competitive benefits and perks, including full health & wellness coverage, generous paid time off starting at three weeks, 10 paid holidays, an employer matching retirement plan, personal pet allowance, employee sabbaticals, discounts, and you get to work around cute animals!

Check out our LIST of benefits and perks HERE

Sound like something you want to be a part of? Then apply today!

Who we are:

Seattle Humane is more than a shelter, we are a community resource center. We're meeting the increasing need for pet owner support services, so that families don't have to choose between an overdue bill and a beloved family member. We're training the next generation of veterinarians in our state-of-the-art medical center. We're building a community of animal advocates through our volunteer and youth education programs. The impact of Seattle Humane is life-changing, for the animals in our care and the people who love them. Our top priority is to connect animals in need of rescue with the people who will love them. Through our outreach, advocacy, and services, we strive to ensure that animal companionship is accessible to all.

Take a look at our Vision for the Future, which will guide our work and priorities in the years to come.

Equal Opportunity Statement:

As an equal opportunity employer, Seattle Humane is committed to providing employment opportunities to all qualified applicants and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status or any other basis prohibited by applicable law.